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Live online panel 60 minutes · ASBA PD webinar
Staff files, medical certificates, performance notes, payroll. Every one of them now sits one click away from an AI feature in software your school already uses. What actually happens to that data when it goes in, and where does the Privacy Act say you stand the moment it does?
AI in schools gets talked about in generalities. This session doesn’t. It takes the one question business managers are being asked by their boards, “is our data safe in these tools?”, and goes deep rather than wide.
The answer turns on things most of us have never had to understand before: what a model actually does with the data it’s given, which contract terms decide it, how Australia’s privacy regulator currently views the simple act of uploading and what changes when your data sits with an overseas provider.
A privacy lawyer who works these cases, an AI researcher who can explain the technology in plain language, a school business manager and a school software specialist unpack it together, with real, anonymised examples of where organisations have got into trouble.
Register via ASBAWhat we’ll unpack
Processing, retention and training are three different things, and most people conflate them. Only one risks your information surfacing somewhere else, and it’s the vendor’s terms, not the technology, that decide which applies to you.
Australia’s privacy regulator has a current position on what it means to put personal information into an AI tool. It is stricter than most people assume, and it changes how you should read every vendor’s AI terms.
Real, anonymised cases from a privacy lawyer’s own files: what people uploaded, why they thought it was fine and what it cost. The patterns repeat, and they are avoidable.
Residency is where the servers are. Sovereignty is which government can compel access. An Australian data centre run by an overseas provider is one, not the other. For a school, that is a privacy question too.
Vendor-agnostic and practical. No product demonstrations.
Framing from the chair: why privacy is the question underneath every AI feature your vendors are shipping.
How models really handle what they’re given, the regulator’s current stance and the anonymised cases where it went wrong. Lawyer and researcher together.
Residency vs sovereignty as a privacy question. What’s reasonable to demand of a vendor, and how the business office and IT divide the work.
The panel distils the hour into a short checklist to take into any renewal or procurement.
Open Q&A with the panel.
Add it when you register and the panel will tackle the best ones live. Questions are shared with the panel without your name unless you say otherwise.
The panel
What the law requires
Alec Christie, Partner and Head of Privacy Risk, Atmos
Hear the regulator’s current position, the contract terms that decide what happens to your data and real, anonymised examples from his own files.
Hover or tap the circle for their question to vendors
What the technology does
Danny Liu, Professor of Educational Technologies, University of Sydney
Hear what a model actually does with the data it is given (training, retention, processing) in plain language, so the vendor’s answers and the regulator’s concerns make sense.
Hover or tap the circle for their question to vendors
What the business office decides
Paul Oates, Business Manager, Shore School
Hear who owns the call when a vendor adds AI, what the board will ask and what the checklist needs to work in a school of any size.
Hover or tap the circle for their question to vendors
What it looks like in a school
Jamie Emswiler, Head of Software and Consultancy, Cole School Experts
Hear how vendor due diligence is split between IT and the business office, and what to ask before signing.
Hover or tap the circle for their question to vendors
Chair Session chair
CEO & Founder, Martian Logic HRIS
Builds HR software used by independent schools across Australia, and sits on the vendor side of the AI question every day. Chairs the session from the business manager’s seat.
A one-page guide, built from the panel discussion, that you can hand to any software vendor at renewal, at procurement or the next time an “AI addendum” lands in your inbox.
An ASBA professional development webinar, presented in partnership with Martian Logic, a major sponsor of ASBA. Questions about registration: contact ASBA
